2018 -Sponsors & Exhibitors Manual

Thank you for supporting the 2018 Tasmanian Combined Principals Conference!

Please find below the sponsors and exhibitors manual containing information to assist with your planning.

The Sponsor and Exhibitor Manual may be updated with further information as planning proceeds. Please check this page regularly for updates as the conference draws nearer.

Please contact Kate Smith or Lidia Sullivan at Conference Design if you have any questions.

+61 3 6231 2999

 Main Contact Person

The person booking your display will be our main point of contact. All correspondence will be sent to this person.

On-site Staff

Anyone from your Organisation or guests attending the conference must register before the conference. Conference name badge/s must be worn on site to access the exhibition area.

Display Inclusions

  • Structure as per your display selection.
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Delegate list
  • A basic Fascia with your organisation name
  • Registration for ONE (1) company representative to staff the display site & attend social functions is included
  • One (1) 4amp power outlet
  • One (1) chair
  • One (1) spotlight
  • One (1) table

Exhibition Company

ExpoTas is the appointed exhibition supply company.  ExpoTas will supply furniture as per your package.

Rod Street, Director


Ph: 0362 297177/ Mob: 0418 188 377



Blundstone Arena
15 Derwent St,
Bellerive Tasmania 7018 Australia

Trade Exhibition | Century Room
Plenary Sessions | Ricky Ponting Room
Concurrent Sessions | Suites

Tristan HallEvent Sales Manager, Blundstone Arena
e: thall@crickettas.com.au
p: (03) 6282 0496

Click here to see aerial map with parking availability

Venue WiFi code:

Network Name: BAB-GUEST
Password: 5portsB@wl2017

On-site Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

You may not leave boxes and packing material in the exhibition display area during the show. Please advise Conference Design if you have special requirements.

Exhibitor Access

Bump-in: from 2 pm on Tuesday, 14  August

Bump-out: from 2:30 pm on Thursday, 16 August

Exhibition Opening Times

The exhibition will run for the duration of the conference with morning tea, afternoon tea and lunch served in the exhibition area. The welcome drinks will also be held in the exhibition area.

  • Tuesday 14 August  – 17:30 – 19:00
  • Wednesday 15 August  – 08:00 – 16:30
  • Thursday 16 August  – 08:00 – 14:30

Freight Logistics

Please note that Blundstone Arena does not have a preferred courier company. You will need to make arrangements through your own supplier. Freight can be delivered to Blundstone Arena no earlier than Monday August, 13 2018. 


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. Goods will be accepted from between 10 am – 3 pm on Monday, August 13 and from 10 am on Tuesday, August 14. Access via Vehicle Gate 1. 


  1. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  2. Attach consignment note.
  3. Arrange for collection of the items with your courier as per the pick up details.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. Outgoing freight should be collected from Blundstone Arena no later than ThursdayAugust 16 2018.

Advertising Formats & Specifications


  • Sponsors – 200 word profile
  • Exhibitors – 50 word profile

Include contact details so delegates can connect with your organisation. The profile will be displayed on the website.


Your logo should be a high resolution PNG or JPG image, no less than 250 KB in size. It will be used on the web, print and PowerPoint slide.

Satchel Inserts

We are not distributing satchels/bags/pads to delegates upon registration. Instead, we will be encouraging people to visit the displays for these items, as a way of increasing engagement between our delegates and exhibitors and giving you more opportunity and time to interact and form relationships early on in the conference.

[invicta_heading primary_line=”Getting Inside the Conference Venue”]

Blundstone Arena
15 Derwent Street, Bellerive TAS 7018 Australia

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Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

Goods and Services Tax (GST) and Currency
All costs are inclusive of Australian Goods and Services Tax (GST) and listed in Australian Dollars (AUD).

Payment is required within 7 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands can only be installed with the approval of organisers.

Delegate List
Due to privacy requirements the delegate list will be supplied at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.